Safeguarding the personal data of OPTIMOL LUBRICATION's clientele, visitors, affiliates, prospective clients, and all individuals providing their personal data to OPTIMOL LUBRICATION is of paramount importance to the company, which is steadfast in its commitment to adhering to all pertinent legislation governing the collection and processing of personal data, including but not limited to the General Data Protection Regulation (GDPR).
This policy is applicable to (i) all individuals furnishing their personal data to OPTIMOL LUBRICATION in their capacity as clients, suppliers, contacts, prospective clients, and visitors to production facilities and the company's website, and (ii) all individuals whose data is supplied to OPTIMOL LUBRICATION by its clients in the course of service provision. Additionally, this policy extends to all modes of data acquisition, encompassing telephonic, electronic, web-based form submissions, exchange of business cards, etc.
DATA CONTROLER
OPTIMOL LUBRICATION nv/sa, headquartered at 1070 Anderlecht, Rue Bollinckx 43, Belgium, registered with the CBE under number BE0437 931 739.
DATA COLLECTION
OPTIMOL LUBRICATION collects and processes personal data including but not limited to names, addresses, countries, telephone numbers, emails, native languages, login credentials, passwords, and company affiliations for the purpose of rendering agreed-upon services and/or disseminating information regarding services provided by OPTIMOL LUBRICATION.
The company endeavors to restrict the collected data to that which is directly pertinent to its objectives.
COOKIES
OPTIMOL LUBRICATION employs analytical cookies to enhance user experience and accessibility of its website. These cookies may facilitate website usage analysis. Opting out of cookie usage is feasible; however, it may impede access to certain website functionalities.
LEGAL BASES FOR DATA COLLECTION
Data collection by OPTIMOL LUBRICATION is predicated upon contractual performance in instances of product or service procurement.
Furthermore, OPTIMOL LUBRICATION envisages utilizing collected data for promotional communications or special event notifications based on its legitimate interests.
In cases where there has been no prior interaction with OPTIMOL LUBRICATION and an individual is not a potential professional client interested in the company's services and/or products, explicit consent will be sought for data usage. Withdrawal of consent is permissible at any time.
DATA COLLECTION OBJECTIVES
OPTIMOL LUBRICATION utilizes collected data for:
Fulfilling services requested by clients pursuant to contractual obligations, addressing inquiries pertaining to services, and disseminating information regarding new services, promotional offers, etc.
Direct and Indirect Data Collection:
Primarily, OPTIMOL LUBRICATION directly collects data from individuals. However, indirect data collection may occur via acquisition of professional contact details from potential client companies on web platforms (e.g., LinkedIn or websites of companies potentially interested in OPTIMOL LUBRICATION's services), specialized publications, or during industry-specific congresses or events.
THIRD-PARTY DATA DISCLOSURE
Save for exceptional circumstances (e.g., legal requirements), OPTIMOL LUBRICATION refrains from disclosing or vending personal data to third parties.
However, select third-party entities may occasionally process personal data, albeit solely for technical service provision purposes, such as IT service providers (subcontractors).
Under no circumstances are personal data processed beyond European borders.
- Access to Collected Data, Rectification, Deletion:
- Subject to applicable legal provisions, individuals may:
- Request access to and/or a copy of their personal data as stored in OPTIMOL LUBRICATION's databases;
- Seek rectification or deletion of their data, provided such actions do not hinder the provision of services by OPTIMOL LUBRICATION;
- Oppose processing of personal data or request restriction of processing based on individual circumstances, except in cases of commercial prospecting, wherein objection without rationale is permissible;
Request direct transmission of personal data to another service provider if data processing occurs automatically on the basis of prior consent or contractual performance.
OPTIMOL LUBRICATION may necessitate identity verification before acceding to such requests.
DATA SECURITY
OPTIMOL LUBRICATION maintains secure servers, and data processing is confined solely to authorized personnel. All collected data is treated confidentially by employees bound by confidentiality agreements.
This policy concerning the collection and processing of personal data is periodically updated, and visitors or affiliates of OPTIMOL LUBRICATION are encouraged to routinely review this document.
CONTACT
To exercise any of the aforementioned rights, seek specific assistance, or provide feedback, individuals are encouraged to contact OPTIMOL LUBRICATION via the following means:
- By email: dpa@optimol-lubrication.com
- By mail: Rue Bollinckxstraat 43 - B-1070 Brussels
- By telephone: +32 (0) 2 559 77 20
Individuals are encouraged to communicate any concerns regarding data handling to OPTIMOL LUBRICATION.
The Belgian Data Protection Authority (DPA) may be reached at following adres: Rue de la Presse, 35, 1000 Brussels, or by phone at +32 (0)2 274 48 00
Last Updated: 01/19/2024.